What is EPF Form 11 - Download & How to Fill EPF Form 11 Online

The Government of India established the Employees' Provident Fund (EPF) as a social security program to assist people in saving money while working. Each month, the employee and the company make a small contribution to building up a sizable corpus for retirement. The EPF Form 11 assists the employer in determining whether the employee is currently enrolled in the EPF program or not.

The employer is required to enrol an employee in EPF if their salary exceeds INR 15,000 and they work for a company with more than 20 employees. The employer must continue to fulfil their PF duties if the employee is already a member of the EPFO.

Form 11 can automatically transfer the PF account and provides the employee's EPF history.

What is EPF Form 11?

The Employees Provident Fund (EPF) Form 11 is a self-declaration form that must be completed by the employee when they join a company that is covered by the EPF system as per the EPF Act, 1952. The paperwork must include every aspect of the employee's previous EPF account.

Additionally, the form is utilized to initiate an automatic transfer of funds from the old PF account to the new EPF account. Previously, a worker had to fill out Form 13 to transfer PF to the new EPF account. The automatic transfer request is now part of this form after the release of the updated Form 11.

Who Must Complete EPF Form 11?

When a person joins a new organization that is registered under the EPF Scheme of 1952, they must fill out an EPF form. Existing members must complete this form when changing jobs because it includes all the details regarding the employee's contribution. Moreover, you can transfer your PF account using this form.

The main goal of the EPF's establishment was to raise employees' living standards and provide them with social security and benefits. This program hopes to create a productive workplace that will help an organization grow by streamlining the interaction between an employer and their employees.

It would have been difficult to keep track of this relationship if different forms hadn't been introduced, each of which served a specific function. These forms simplify management, allowing employers and employees to use their time efficiently.

Role of Form 11

The following objectives are served by Form 11:

• The advantage of the Employees' Provident Fund Scheme is an endeavour to be offered to the new employee if they were prior members but with a new Member ID.
• If the new hire has a salary of more than INR 15,000 per month in their new job and was not a member of EPFO during their previous employment or was previously unemployed, they may choose not to make EPF/EPS contributions. An excluded employee fits this description. Employees who get PF pensions or who withdrew PF benefits earlier are also included in this category.
• The form can also automatically transfer PF funds from one account to another.

The Provident Fund Department can manage a thorough database with vital information about the employee's thanks to this EPF declaration form 11. Additionally, it greatly aids them while conducting checks, audits, cross-checking, or fact-checking.

Interest Rate for EPF

Every year, the EPF interest rates are reviewed by the Employee Provident Fund Organization (EPFO) in conjunction with the Ministry of Finance. At the conclusion of each fiscal year, the EPF interest rate is decided. In other words, the newly stated interest rate will be in effect from April 1 through March 31 of the following year.

For the Financial Year 2021–2022, the EPF interest rate is now 8.10%. Additionally, although the calculations are monthly, they aren't credited to the Employee Provident Fund account until March 31 of the relevant fiscal year.

Employee EPF Contribution

The employee makes a 12% monthly contribution to the EPF account (base income plus dearness allowance). Employees may contribute 10% less if the organization employs fewer than 20 people or if it operates in certain sectors, such as factories producing jute, beedi, brick, coir, and guar gum.

Employer EPF Contribution

Employer contributions total 12% of salary, which are split between 3.67% for the Employees Provident Fund and 8.33% for the Employees Pension Scheme. Moreover, the employer makes a 0.50% contribution to the employee's Employees Deposit Linked Insurance (EDLI) account.

In addition to the aforementioned, the employer must pay an extra fee for administrative accounts starting on June 1, 2018. The administrative fee starts at INR 500. The employer must pay a fee of INR 75 if there is no contribution for a certain month.

How Is EPF Form 11 Filled Out?

On the EPFO website, EPF Form 11 is conveniently available for download. It is a self-declaration form. According to the EPF Act of 1952 or the Employee Pension Program of 1995, an employee joining a new company covered by the Employees Provident Fund (EPF) scheme must fill out the form.

The EPF Form no 11 is a one-page document that is divided into three components. The steps to filling out the EPF From 11 are as follows:

Personal Data Such as:

• Name of the Member
• Name of your spouse or father
• Birth date (DD/MM/YYYY)
• Gender
• Marital status
• Email Id
• Phone number

Information on Former Employers, EPF, and EPS Participation:

• Whether you had previously participated in the Employees' Provident Fund Scheme, 1952 (Yes/No).
• Whether you were a prior participant in the Employees' Pension Scheme, 1995 (Yes/No).
• If either of the above two is true, you must supply the information about your former employment as follows:
  • Universal Account Number
  • An earlier PF Account Number.
  • Date of leaving a prior job (dd/mm/yyyy).
  • Certificate Number for the Scheme (if issued).
  • Order Number for Pension Payments (if issued).

If International Workers, Then Need to Provide the Following Details:

• International Worker(Yes/No).
• If so, please specify your country of origin (India or another country).
• Passport Number.
• Passport validity [(dd/mm/yyyy) to (dd/mm/yyyy)].

For KYC, one Needs To Provide the Following Details:

• The following KYC information must then be provided, together with self-attested copies of each:
  • The IFSC code and the bank account number.
  • Aadhar Number.
  • If present, the Permanent Account Number (PAN).

Work Being Done by the Employer

You must certify that all the information is accurate by signing an agreement. You give the EPFO permission to use Aadhaar for eKYC, verification, and authentication.

Seeking the transfer of funds and, if applicable, service information from the former employer to the current PF account. Additionally, you will notify the employer as soon as any details alter.

Please include the following:

• Date
• Place
• Member's signature

Statement from Current Employer

The employer completes Form 11's last section. The employer is required to make a statement regarding the information provided by the employee. The guidelines are found in this section: 

• Person Name
• Recruiting Date
• Number PF
• If the individual had not previously participated in the EPF Scheme of 1952 or the EPS of 1995:
  • UAN allocation post-distribution: The member's UAN is
  • KYC Specifics
• If the person had previously been a member of the EPF Scheme from 1952 and the EPS from 1995

• KYC Verification

• Date
• Employer's signature and establishment seal

After filling out the form, you must give it to the employer. The employer will next complete their portion, sign it, and certify it with the business's seal. The employer will then deliver the form to the EPFO regional office and keep a copy on file for their records.

How Auto Transfer Operates Using Form 11

The new Composite Declaration Form 11 must be used to submit information after an employee joins a new business. Additionally, the person must supply their UAN (Universal Account Number) and prior PF number. The employer will subsequently enter the information as supplied in Form 11 into the employer's portal. The validity of this data will be checked against the data contained in the UAN. 

The employer will need to check or modify the data given if there is a mismatch. The transfer request made in Form-11 will automatically transfer the collected money in the prior provident fund account (PF ID) to the new PF account if the earlier UAN was Aadhaar-seeded and validated.

The new employee will be notified once the transfer is finished via email and SMS to the mobile number that was linked with the UAN (if registered). As per news reports, it's essential to keep in mind that only employees whose Aadhaar has been confirmed are eligible for the auto transfer of previous PF accounts.

The member must submit a Form-13 transfer request if the preceding UAN was not seeded with Aadhaar or if it was seeded but not confirmed.

EPF Form 11 Online Submission for Employer

• Make sure that each new hire completes the EPF declaration form 11 (Revised Format of Form No. 11) within a month and uploads the data to the UAN portal within 25 days of the end of each month.
• Within 15 days of receiving the UAN, provide the UAN details issued by EPFO to all current fund members and request their confirmation.
• Within a month after receiving UAN, update such members' KYC information (PAN, Aadhaar Card, and bank account information).
• The employer must receive the Aadhaar Acknowledgement Slip within a month of receiving the UAN if the member does not have an Aadhaar card.
• Within 15 days of receiving the employee's Aadhaar info, the employer is obligated to post the details to the UAN Portal.
• Before forwarding claim forms to the EPFO from the employer's end, the employer should thoroughly review them. The employer should verify that it is finished in every way, including linking the UAN to the necessary KYC data.

EPF 11 Online Submission for International Employees

The term "international workers" refers to two categories of people:

• An Indian worker who is currently working or has previously worked in another nation with which India has signed the SSA, or Social Security Agreement, regarding Social Security payments.
• Any person who is not an Indian but is employed by a company that falls under the purview of the Employees' Provident Funds & Miscellaneous Provisions Act, 1952, in India.

Prior to this, international workers employed in India were not covered by the Employees' Provident Fund. The EPF Scheme currently requires all qualifying foreign employees (i.e., non-excluded members) to join and pay the required payments.

Important Information About EPF for Foreign Workers

Form 11 must also be completed at the time of joining by international employees. They must, however, bear the following points:

• A social security agreement is a bilateral agreement that protects the social security rights of employees deployed abroad. Due to the reciprocal nature of the arrangement, it usually ensures equality of treatment and prevents double coverage.As of right now, India has SSAs (Social Security Agreements) in operation with the following countries:Belgium, Germany, Switzerland, Grand Duchy of Luxembourg, France, Denmark, Republic of Korea, Netherlands, Hungary, Finland, Sweden, Czech Republic, Norway, Austria, Canada, Australia, Portugal, Quebec, and Japan.
• An international worker who is certified as such through the issuance of a Detachment Certificate for a precise process with regard to the SSA signed between India and the particular country is referred to as an "excluded employee." This worker contributes to the social security program of their home country.
• There is no rule defining the minimum amount of time a person must spend in India before they are qualified to activate their PF compliance. Each international employee (who qualifies) must register for the program as soon as they begin working in India.
• Even though the employee's salary is paid to them outside of India, PF laws still apply.
• In the event of a split payroll, the PF contribution will be determined based on the individual's overall earnings.
• Only employment in a nation with which India has signed an SSA qualifies an Indian employee as an "International Worker." They will continue to have that classification until they receive benefits from a social security program that the SSA covers.

Form 11 EPF Download

Through the website of The Employees' Provident Fund Organization, India, Ministry of Labour & Employment, Government of India, one can download Form 11. To obtain the form, follow these instructions:

Step 1: Go to the website and select the "Miscellaneous" blue tab.

Step 2: A number of choices will show up. Select "Downloads."

Step 3: Choose the Return Form option from the menu on the left side of the page.

Step 4: Continue scrolling until Form No. 11, The Employees' Provident Funds Scheme, 1952, is shown. On the Download button, click.

Frequently Asked Questions

What is the revised form 11 EPF?

When an employee joins an organization, he must fill out the EPF Form 11, which is a self-declaration form. It is protected by the 1952 Employees Provident Fund (EPF) plan. The ability to automatically transfer funds from the old PF account to the new EPF account is also provided by this form.

What are the documents required for EPF form no 11?

When filing Form 11, a person must include self-attested copies of the following KYC:

a) IFSC code and bank account number

b) Aadhaar number

c) If applicable, a Permanent Account Number (PAN).

Should the employee fill out separate EPF forms for the new and previous employers?

No. While working for the previous company, the employee did not need to complete EPF Form No. 11. You should only fill out the form to give your EPF information to the new employer when joining a new organization. You'll receive a new EPF account with the same UAN when you change companies. As a result, you cannot retain using the same old EPF account during the job move.

Is Form 11 required of every employee?

Yes, Form 11 must be completed by any employee joining a new company as a declaration for EPF and EPS.