April 26, 2023

EPF Form 5: How to Fill and Download

Organisations which have 20 or more employees need to provide EPF to eligible employees. They need to inform EPFO about the new employees who are eligible for EPF and update the details by filling up EPF Form 5 to the regional EPF Commissioner once every month.
Here’s more about EPF Form 5.

What Is EPF Form 5?

An employer needs to fill up and submit EPF Form 5 each month. It is like a monthly report regarding new employees who have joined an organisation that is a member of the EPF scheme. Employer files return of employees eligible for Employee Provident Fund. Once information is recorded, EPFO allots new Universal Account Number to these employees and contributions get deposited in their accounts.
The organisation has to record details of new employees who do not already have an EPF account.

What Are the Components of EPF Form 5?

This form should contain the following details along with the stamp of the firm, signature of the employer, and date:
  • Name and address of the organisation
  • Code number of the organisation
  • Account number of the employee
  • Name of the employee
  • Father’s or husband’s name of the employee
  • Date of birth
  • Gender
  • Date of joining
  • Term/ duration of previous service

How to Get Form 5?

You can download EPF Form 5 from the official website of EPFO. The file will be in .pdf format. After EPF Form 5 download you can print it and fill up the form with necessary details.

How to Fill Up Form 5?

An employer can fill up Form 5 with all the necessary details. Employers can collect these details from Form 2 (nomination details) and Form 11 (basic details) of an employee.
It should be noted that an Aadhaar card is not necessary to fill up EPF Forms. Hence, employers need not ask for the Aadhaar Card of an employee for this purpose.

When to Fill EPF Form 5?

Every employer needs to submit EPF Form 5 mentioning details of all the new employees in the previous month by 15th of the next month.
For example, if an employee joined an organisation on 7th of March, the employer needs to submit the EPF Form 5 by 15th April of the next month.
In case no new employees join an organisation in a particular month, even then it has to file EPF Form 5. As an employer, you have to state ‘Nil’ in the section about employee details and submit it to the appropriate office.

Where Do Employers Need to Submit Form 5?

EPFO (Employees Provident Fund Organisation) has 135 offices across India. The employer needs to submit Form 5 to the regional EPF Commissioner. Employer can contact the EPFO to notify the regional EPF Commissioner about the new joiners.

How Can You Rectify EPF Form 5?

Employees can ask their employer to modify any details or rectify the error.
Employees need to submit the following documents for rectification or modification:
  • Aadhaar Card
  • Voter ID
  • PAN Card
  • School certificates
  • Passport
  • Driving License
An employee can follow this step-wise guide for rectification:
Step 1: Download the form from the official website and print it.
Step 2: Fill up with necessary details.
Step 3: Put your signature
Step 4: Get the company’s stamp and employer’s signature
Step 5: Attach self-attested copies of the documents necessary
Employers need to submit rectified forms to their regional EPFO office. They also need to apply to EPFO field offices requesting alteration of faults.

What Other Forms do Employers Need to Fill Up?

Employers need to fill up other EPF forms, apart from EPF Form 5. They are as follows:
  • Form 10: Employer uses this form to notify EPFO about an employee leaving. This form can be used to take out any contributions made towards EPF.
  • Form 12A: This informs EPFO about any extra income for non-profitable trusts which needs to be exempted from income tax.
  • Form 3A: This form helps to keep a track of employer’s monthly contribution towards employee’s EPF account. This form is filled up annually.

Final Word

EPF Form 5 helps an employee to receive benefits of EPF and every employer has to fill this form accordingly each month. The UAN number stays the same throughout an employee’s service period but the member identification number will change as the person switches his/her job.

Never miss a trading opportunity with Margin Trading Facility

Enjoy 2X leverage on over 900+ stocks

Upstox Margin Trading Facility
Apple Logo
Downloadlogo
iOS App
Google Play Logo
Downloadlogo
Android App

RELATED ARTICLES

EPF Passbook Download - How to Download it Online, Login, & Balance Check

The Employees' Provident Fund Organization is a statutory body that reports to the Ministry of Labour and Employment of the Government of India. It oversees the social security programs for industrial workers established under the Employees' Provident Funds & Miscellaneous Provisions Act of 1952. The Employees' Provident Fund (EPF) is one of India's best and most well-known social security investment schemes for salaried people. It is an excellent retirement benefit program where the employer and the employee contribute a specific percentage share of the employee's basic salary and dearness allowance towards EPF while employed. It offers relatively higher interest rates than other saving plans and tax benefits. All businesses with 20 or more employees are eligible to benefit from PF accounts. The Employees' Provident Funds Ordinance established the initial legal framework for this investment strategy on November 15, 1951. But eventually, it was replaced by the Employees' Provident Funds Act of 1952, which was presented as bill number 15 in 1952. The Employees' Provident Funds & Miscellaneous Provisions Act, 1952, which is relevant to the entire country of India, has thus replaced the original version of this law and is now in effect. A tri-partite board known as the Central Board of Trustees, Employees' Provident Fund, composed of representatives of the federal, state, and local governments, employers, and employees, is responsible for overseeing the Act and the Schemes covered under it. Now, to manage the investment and transactions made under the EPF scheme, the members are provided with an online passbook EPF, which helps them to track their account information adequately. The article focuses explicitly on the EPF passbook, its download, and other functionalities associated with the same.

Integrated Rural Development Program (IRDP)

The Integrated Rural Development Program (IRDP) is a Government of India initiative to eradicate poverty. The initiative trains the youth in the country so that they can start a business on their own and rise above the poverty line. The Government scheme also focuses on women and children development in rural India. The program aims to provide subsidies and term credit from financial institutions to those below the poverty line to use the same to involve themselves in productive labour. Now, let's take a look at an example- Suppose Rajan hoped to build a home for himself and his ageing parents. However, he was a poor agricultural labourer who could find work only during the peak season. He spent the lean season without any productive work and used the money he had earned during the peak season. He was desperate to get out of his hand-to-mouth existence and was looking for a way out when he heard about the IRDP scheme. Knowing he was eligible, he applied for assistance under the Jawahar Rozgaar Yojana (JRY) scheme. Rajan is now employed throughout the year and is currently constructing his house.

NPS Tier 1 Account - Tax Benefit, Scheme, & How to Withdraw Online

The National Pension Scheme is one of India's most popular retirement planning instruments. The National Pension System Trust (NPS Trust) manages the scheme. The NPS Trust is a division of the PFRDA, or Pension Fund Regulatory and Development Authority. The PFRDA comes under the Indian Ministry of Finance’s jurisdiction. The PFRDA formed the NPS Trust according to the Indian Trusts Act of 1992’s provisions. The NPS Trust monitors the activities of various NPS intermediaries, such as Pension Funds, Custodians, Central Recordkeeping agencies (CRA), Trustee Banks, Aggregators, Points of Presence, and Annuity Service Providers (ASPs). The Trust also coordinates with Pension Funds (PFs) to ensure that the subscribers’ interests are supreme. A quick scan of NPS subscription status proves that more and more investors are reposing their faith in this government-backed pension scheme for the masses. For instance, the total number of subscribers was 1,57,44,183 in FY 21-22, as against 1,43,90,544 in FY 20-21 and 1,34,12,640 in FY 19-20. Similarly, the total AUM (Asset Under Management) of NPS was 7,15,670 in FY 21-22, as against 5,62,338.33 in FY 20-21 and 4,06,952.62 in FY 19-20. Unlike EPF, or Employees Provident Fund, NPS is not mandatory; instead, it is voluntary. The fund aims to create a sizable corpus for investors after their retirement. NPS accounts are of two types - Tier-1 accounts and Tier-2 accounts. This article elaborates on the definition and scope of NPS Tier-1, withdrawal limits, tax benefits, and the like.

(GPF) General Provident Fund 2023: Interest Rate, Full Form, Login, & Meaning

In India, a classic and one of the most preferred savings systems is the Provident Fund. These Provident Funds can be divided into three types- - [Public Provident Fund](https://upstox.com/saving-schemes/public-provident-fund-ppf-interest-rate/) or PPF - General Provident Fund or GPF - Employees Provident Fund or EPF All three may be provident funds, but still, they differ on the basis of the features, the contribution amount, the eligibility, applicable rules and regulations, etc. In the article given below, the General Provident Fund or GPF has been discussed in detail, including its meaning, characteristics, account-establishing process, eligibility, General Provident Fund rules and regulation, withdrawal method, nomination, etc.