EPF online profile update process simplified: Full list of details for which no document is required

The Employees Provident Fund Organisation (EPFO) has simplified the process of updating member profiles.

As per the new rule, a member can update certain profile details without uploading documents if his Universal Account Number (UAN) is validated through Aadhaar. Further, they can self-approve the update request without waiting for approval from employers, the EPFO said in a statement on Sunday (January 19, 2025).

The revised rule will immediately benefit around 3.9 lakh members whose requests are pending at various stages, according to EPFO.

List of details that can be self-verified without documents

However, in certain cases where UAN was obtained before October 1, 2017, the updation would require certification of the employer, according to EPFO.

What to do if your profile update request is pending

Members with pending profile update requests with their employers can now delete the existing request and self-approve using the simplified process, according to the EPFO.

What was the previous process, and who will benefit from the changes?

Until now, EPFO members’ requests for profile updates had to be endorsed by the employer online and forwarded to EPFO for final approval. This was a time-consuming process, which also resulted in complaints from members.

Currently, around 27% of the grievances filed by the members relate to member profile/KYC issues, according to EPFO. With the new process, EPFO expects a “drastic reduction” in the number of grievances of members.

The EPFO said around 45% of the eight lakh correction requests received by the EPFO through employers in FY 2024-25 could now be self-approved by employees whose UANs are verified.

The new provision will also eliminate a delay of nearly 28 days taken by employers to approve correction requests submitted by employees online.

Additionally, requests for changes or corrections for EPF account holders without a full e-KYC will be approved at the employer level in approximately 50% of cases, without requiring approval from EPFO.

“This simplification in the online process would facilitate the immediate clearing of the member’s requests duly ensuring data consistency, minimising the risk of errors and duly ensuring efficient service delivery to the members and promoting ease of living,” the EPFO said.

“At the same time by avoiding additional workload at employer’s end for verification of such details, the simplified process will significantly improve ease of doing business,” it added.