EPFO simplifies Aadhaar seeding and correction process: All you need to know

The Employees' Provident Fund Organisation (EPFO) has simplified the existing joint declaration functionality to help members who have yet to seed/verify their Aadhaar or need to correct the Aadhaar details in their Universal Account Number (UAN).

"In order to facilitate members who are yet to seed/verify Aadhaar or need to correct the Aadhaar in their UAN, the existing Joint Declaration functionality has further been simplified...," EPFO said in a circular dated August 13, 2025.

Here's a look at the process shared by EPFO

In case of mismatch in any of the fields of Name, Gender and Date of Birth, between UAN as well as Aadhaar for the members, the Employer can file the request for rectification of the above fields through the Joint Declaration(JD) Functionality.

For correction of Aadhaar, i.e., cases where a wrong Aadhaar has been erroneously linked with the UAN, the Employer can now enter the correct Aadhaar in online Joint Declaration(JD) Functionality and forward to the RO concerned for approval.

In case the Employer is not available or the Establishment is closed, the Member can still file a physical JD duly attested by any one of the authorities authorised to attest the claim and submit to the Public Relations Officer (PRO) Counter in the concerned Regional Office with due acknowledgement.

The PRO after due verification shall enter the details in the JD functionality and submit the request for further processing by the office.

According to the cirtcular, all such requests, which involve seeding or correcting Aadhaar, in the JD functionality shall be carefully examined and will require approval at the level of Assistant Provident Fund Commissioner (APFC).

"While approving the same, the APFC shall satisfy himself after due verification of the case that the request is genuine. Requests for changes in already Aadhaar-verified cases should not be allowed," the EPFO said.

In all cases where the Name, Gender and Date of Birth as available in the UAN matches exactly with those in Aadhaar, then the member can approach his/her Employer, who can seed Aadhaar with the UAN of the Member through KҮС functionality available in the Employer Portal. No separate approval as such is required from EPFO.